Job Description

Administrative and Project Assistant

Location: Salem, Oregon

Full-time, Office-Based

BCI Management, LLC (BCIM) is seeking an Administrative and Project Assistant to join our team in Salem, Oregon. BCIM provides association management services to agricultural commissions, trade associations, and related industry groups. This is a full-time, office-based position that will report to the Director of Association Management.

Position Overview

The Administrative Assistant will serve as the first point of contact for visitors and callers, while also supporting the office with a variety of organizational and clerical tasks. This is an ideal role for someone who is highly organized, personable, and enjoys keeping a professional office running smoothly.

Key Responsibilities Include

Office Reception & Communication

· Greet guests and clients in a professional and courteous manner

· Answer and route incoming calls and emails

· Manage the front desk and maintain a welcoming office environment

Administrative Support

· Handle incoming and outgoing mail and courier shipments

· Monitor and order office supplies

· Assist with scheduling, filing, copying, and document preparation

· Support internal staff with general administrative tasks as needed

· Process and compile quarterly customer reports

Meeting and Event Coordination

· Assist with meeting logistics, including notices and materials preparation

· Coordinate catering and hospitality needs for in-office meetings and events

Project Management

· Assist with coordinating client participation in trade shows

· Provide administrative support for client projects, including conventions and special events

Qualifications

· Positive outlook and professional presence, comfortable serving as the first point of contact for visitors and callers

· Strong organizational skills and attention to detail

· Ability to manage multiple priorities in a fast-paced office environment

· Proficiency with MS Office applications and general PC operations

· Familiarity with database or CRM systems a plus

· Prior experience with meeting or event coordination beneficial

· Ability to work independently and collaboratively as part of a small office team

Perks and Benefits

· Medical/Dental/Vision insurance

· 401(k) program including discretionary employer matching

· Opportunities for professional development and growth

Compensation

The salary range for this position is $50,000 – $60,000 annually , depending on experience and qualifications.

Applicants

To be considered, candidates must provide a cover letter and resume to Emma Skousen at ***email_hidden***

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