Performs the following functions while operating the personal computer: Data entry of citations (CHP 215), traffic collisions (CHP 555), vehicle storages(CHP 180). Using the computer to order office supplies, business cards, complete credit memos, and other assigned tasks. Prepares the weekly transmittal, petty cash reimbursement request. Enter arrest reports and documents that are required by the District Attorney's office, prepare and send out admin per se documents, DUI cost recovery information.
Answer the phone for the uniformed and non-uniformed staff, taking telephone messages and transferring calls. Provide a wide variety of information to the calling public and news media using California Highway Patrol’s website on both the Intranet and the Internet systems. This information would include current road conditions, including upcoming inclement weather which would cause road closures or delays.
Processing the following CHP forms and reports: Citations (CHP 215) and overdue Notice to Correct (CHP 281) sent to Superior court with required teletypes. Copy and process Notice of Corrections (CHP 411). Record and process misdemeanor and felony reports (CHP 202 and CHP 216) to send to the district attorney’s office as required. Send out Vehicle Storage Reports (CHP 180) t o the registered owner and legal owner.
Process and sell accident reports. Transmit monies collected on transmittal record to fiscal management on a weekly basis.
Prepare, address, weigh and stamp outgoing mail. Deliver to post office daily. Incoming mail is to be date-stamped and routed to appropriate office staff. As back-up to the OSSI in their absence, some timekeeping will be performed.
You will find additional information about the job in the .
The Office Assistant (Typing) (OA) is responsible for a variety of complex clerical duties for the Bridgeport staff. The OA assists in conducting day-to-day operations of the Bridgeport Area while meeting deadlines and maintaining a high degree of professionalism.
This position requires the ability to type at a minimum speed designated on the Classification Specifications (link available in the Minimum Requirements section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed prior to being hired . Additional information regarding acceptable typing tests:
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Excellent interpersonal skills and the ability to maintain positive relationships with coworkers and the public. Excellent attendance, punctuality, and dependability, with a strong work ethic. Superior organizarional skills and a good working knowledge of computers and associated software.
Interested individuals shall submit a Criminal Record Supplemental Questionnaire with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-527842) and/or position number 388-820-1379-007 on the application.
It is required to submit work/employment experience, dates, hours worked, supervisor names and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed state application may not be considered.
Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.
Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
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